Court transcripts


All formal criminal and civil court proceedings in New South Wales courts are recorded either in audio form or in shorthand.

Official court transcripts, which are written records of the court proceedings prepared in accordance with legislation, are made from these recordings.

Transcriber from the Reporting Services Branch
Above: preparing a transcript at the Transcription and multi-court remote monitoring centre at Parramatta.

The transcripts are used by judges, juries, legal practitioners and members of the public involved in court matters.

An official court transcript is important because the decision of a judge or other judicial officer may be appealed. During an appeal, a higher court may be asked to look at the original decision and determine if it was correct in law.


When are court transcripts made?

Transcripts of proceedings are not prepared in all matters.

If a person needs a typed copy of what was said during a court case, the Reporting Services Branch uses the shorthand record or the audio recording to prepare the transcript.

Sometimes daily transcripts of a hearing are produced at the request of a judge.


Ordering transcripts

Transcripts are ordered from the particular court in which the case was heard.

To order a transcript:

  • Download the relevant transcript order form for that court

  • Fill in the form, giving reasons why you need the transcript

  • Check the fees for the transcript and decide how to pay, payments are made to individual courts and tribunals.

  • Email, fax or post the form to the relevant court

To download an order form for a particular court, go to Transcript forms and fees.


Who is entitled to a transcript of a court case?

The parties to the proceedings or their legal representatives are entitled to obtain a copy of a transcript for a set fee. The court or registrar may also permit parties who are not involved in the proceedings to obtain a copy of a transcript, if they provide sufficient reasons in writing.


Copyright

Copyright of the transcripts is owned by the state. Transcripts cannot be photocopied or used in any other way without permission from the Reporting Services Branch or the crown.


How are transcripts stored?

Court records of proceedings, including transcripts, audio recordings and shorthand notes are retained by the branch for three to five years after the completion of the matter. The length of time which the transcripts are stored depends on the court or tribunal involved.

After the retention period has expired, the original transcripts are sent to the State Archives for safekeeping.

Transcripts of courts are never destroyed.

 

 

 

Transcript order forms  

Download a transcript order form for a particular court or tribunal.